It is very important to understand and identify the various barriers to effective communication. These include language barriers, due to differences in the language and understanding; interpersonal barriers, wherein the difference or presumption between two people can cause lack of understanding.
Physical barriers, wherein the presence of a physical barrier like traffic, loud noise etc. can cause interference; emotional barriers, wherein one is unable to pay attention because of being preoccupied emotionally; and cultural barriers wherein the differences in cultures and traditions lead to misunderstandings and differences.
It is only when you identify the barriers to effective communication, that you would be able to successfully overcome them.
Overcoming Communication Barriers
It is very important to understand that communication is a two way process wherein the sender and the receiver play an equally important role. Just putting forth the message to the receiver isn't enough, you must also make sure that the receiver has perceived the information in the same manner as you intended to!
Until and unless you are not sure that the correct information in the correct sense has been received by the receiving end, the process of communication is incomplete. Sadly, most of the time, it so happens that the information that we tend to convey is always perceived in a different manner.
This lack of effective communication can lead to a lot of misunderstandings and friction within all the parties involved. This is how it can be rectified.
Though it is more difficult than said, but listening at times is more important than speaking out. Therefore, if you really want to be a part of a successful communication process, it is important for you to be a good and patient listener. Wait for the other person to finish and put his point across and only then say something ahead.
Be Present, not only Physically, but Mentally As Well!
Effective communication demands your attention and presence, not only physically, but mentally as well. If there are any physical barriers like too much of noise, or too many people or too much of distance, then make sure that you either communicate away from the environment or make sure that you eliminate these hindrances.
Speaking of mental barriers, keep your mind fully alert and pay attention to the person you are communicating with. Or else, the person will assume that you understood his point when you have not!
Don't Presume Beforehand
Presumption, is the biggest barrier to effective communication. After listening to half the information, we tend to presume what the rest part would be, which is something that we are NEVER supposed to do! The stereotype approach of taking things for granted can lead to a lot of misunderstandings and confusions. Thus, Never presume while communicating.
Use the Right Channel to Communicate
Using the appropriate channel to communicate is also equally important. If you have to tell your employees that the company will be giving bonus, calling everyone individually and informing them would be foolish, why not just put it on the noticeboard!
Similarly, if you need to appreciate an employee for their contribution towards the organization, then personally commending the employee in front of the team would be better than putting it on the notice board.
Keep it Simple and Easy
The basic element in the process of communication is language, which must be extremely simple and easy, so that there are no loopholes to misinterpret or not understand what you are trying to put across. Try to avoid using jargon or too much of complicated words and sentences.
Remember that the basic motive is to put across the message and making sure that people understand it. No one is judging your knowledge or vocabulary, but definitely judging how effective you are when it comes to communicating.
Feedback is Extremely Important
Last but not the least, taking a feedback from the receiving end, just to make sure that they have interpreted the information in the same manner as you intended to is very important! It is only through proper feedback that you can understand how far they have understood, thereby getting a chance to clarify the differences, if any.
They say that many times a simple solution can solve the most complicated problem, and it is absolutely true in this case. Just try to incorporate these simple yet effective tips, and you will definitely be able to achieve a smooth and well coordinated environment around you. Communication is very easy, provided to keep it simple and sweet. All the best!